Effective Date: September 7, 2020
We acknowledge that privacy is an important individual right and we are committed to respecting your privacy and protecting your personal information.
We collect information from you directly when you provide it to us, automatically as you navigate our Services and indirectly from third-party sources, such as our member organizations. We may collect the following types of information:
• Name and Contact Data, such your first name, last name, job title, company name, address, your email address, phone number.
• Demographic and Profile Data, such as your age, gender, preferred language, interactions with our member services, feedback, and survey responses.
• Credentials, such as login information (username and password).
• Technical Data, including internet protocol (“IP”) address, cookies, web beacons, clear gifs, browser type and version, time zone setting and location, browser plug-in types, operating system and platform, and other technology on the devices you use to access our Services.
• Usage Data, such as information about how you use our Services (for example time of day, duration of visit, pages visited, actions taken on pages, or other automatically collected meta-data), and/or our products and services.
How We Use Information
We may use the personal information we collect about you to:
• Provide you our Services.
• Improve our Services, develop new offerings and perform analytics.
• Personalize your experience when utilizing our Services.
• Respond to your questions, comments, and requests for information.
• Process your conference, webinar, or event registration and provide you with information related to your participation in these events.
• Send you emails and other material, from time to time, that we believe may be of interest to you. You may unsubscribe from these emails at any time using the “unsubscribe” link located at the bottom of the email.
• Communicate with you about your account or membership.
• Notify you about changes to our Services.
• Protect the security and integrity of our Services.
• Protect our rights and property.
• Comply with any court order, law or legal process, including to respond to any government or regulatory request, or for any other purpose with your consent.
How We Share Your Information
We may share your personal information with:
• Our members.
• Vendors or third-party service providers that support us in providing Services.
• Conference, webinar or event sponsors. These sponsors may use your information in connection with conference, webinar or event.
• Law enforcement or regulatory agencies, if required to do so by law or when we believe disclosure is necessary or appropriate.
• Other entities in connection with the sale, merger, acquisition or other reorganization of our organization.
We prohibit third parties from using personal information about you unless you give us your permission to do so. We do not disclose any personal information we collect to third parties for the purpose of allowing them to directly market their products and services. We do not sell or trade personal information.
Accessing and correcting personal information we hold about you
You can contact us at any time to request access to your personal information or for your personal information to be corrected or updated. Please send your request to firstname.lastname@example.org.
We will take appropriate steps to verify your identity (or verify that you act as a legal guardian or authorized agent of the individual concerned) before granting a request to access your personal information.
Individuals located in the EU or the UK may have additional rights, which are explained below.
Storage and Security
We will take all reasonable steps to ensure that your personal information is kept secure and that it is protected from misuse, interference, loss, unauthorized access, modification or disclosure. Your personal information may be stored in hard copy documents and/or as electronic data in our software or systems. We maintain physical security over its premises and also maintain computer and network security. We require our employees to respect the confidentiality of any personal information held by us. We may be legally required to keep some of your personal information for a significant period of time. However, once we believe the information is no longer required, we will take reasonable steps to remove any identifying details or destroy the information entirely.
You may choose to accept or decline cookies. This can be done by modifying your browser setting on your computer which enables you to decline the cookies. Please note that if you choose to change your browser settings and to decline cookies, you may experience technical difficulties with some parts of our website.
Links to Third Party Websites
If you believe that we have breached a term of this policy or any data protection laws you may submit a written complaint. The written complaint can be emailed to us using the contact details set out below. You must include your contact details for us to contact you regarding your complaint.
We will investigate and attempt to resolve complaints and disputes and make every reasonable effort to honor your wish to exercise your rights as quickly as possible and, in any event, within the timescales provided by data protection laws.
If you are unsatisfied with the outcome of your complaint you have a right to lodge a complaint with your local data protection supervisory authority (i.e. your place of habitual residence, place or work or place of alleged infringement).
Do Not Track
Our website does not respond to Do Not Track signals.
EUROPEAN UNION AND UNITED KINGDOM RESIDENTS’ PRIVACY RIGHTS
If you are a resident of the European Union (EU) or the United Kingdom (UK), you may have certain additional rights, as detailed below.
What Legal Bases Do We Use to Process Your Information?
We rely on the following legal bases:
• For the performance of a contract we have with you where you have membership rights with our organization or registered for a conference, webinar, or other event.
• Your consent, where you have expressly provided us with consent for the collection, use and/or disclosure of your personal information.
• For compliance with a legal obligation to which we are subject (such as tax obligations and when we are obliged to comply with lawful requests from competent authorities such as law enforcement).
• For the purposes of our legitimate interest, such as tailoring your experience on our website or improving our Services, provided that such processing does not outweigh your rights and freedoms.
The processing may also be pursuant to other applicable legal bases for data processing. To the extent that a legal ground described above would not apply to processing of your personal information, we will seek your consent for such specific purpose in accordance with applicable law.
What Are Your Rights as an EU or UK Resident?
To the extent a specific element of our processing of your personal information relies upon your consent, you may withdraw such consent at any time with future effect. Such a withdrawal will not affect the lawfulness of the processing prior to the consent withdrawal.
If you wish to object to the processing of your personal information on the basis of legitimate interest and no opt-out mechanism is available to you directly, please send your request to email@example.com.
Additional Data Privacy Rights: Below please find information on additional rights you may have under applicable law:
• Access: You may request a copy of your personal information, which we will provide free of charge, together with information about the processing, such as the purposes of the processing and the categories of personal information concerned. However, this is not an absolute right and the interests of other individuals may restrict your right of access. For further copies, we may charge a reasonable fee based on administrative costs. We may decline requests which are excessive, particularly if repetitive.
• Rectification: You may edit some of your personal information or ask us to change, update, or fix your personal information in certain cases, particularly if it is inaccurate.
• Erasure: You may request the erasure of your personal information.
• Restrict Processing: You may ask us to restrict the processing of your personal information under certain circumstances, such as if your personal information is inaccurate or unlawfully held.
• Data Portability: You may ask for a copy of your personal information you provided to us in a structured, commonly used, and machine-readable format and you may have the right to transmit this data to another entity.
• Object: You may object to the processing of your personal information on grounds relating to your particular situation under certain circumstances, for example for direct marketing. If you have a right to object and you exercise this right, your personal information will no longer be processed for such purposes by us, unless there are overriding compelling legitimate grounds for the processing or as otherwise provided under applicable law.
Please note that these rights may be limited under applicable laws. Please note that we may need to retain certain information for recordkeeping purposes, to complete any transactions that you began prior to your request, or for other purposes as required or permitted by applicable law.
We are a global organization with members located world-wide. Your personal information may be transferred outside the EU or the UK to the US or another country. These countries may not have equivalent data protection laws. When you email us or use our website, your information, with your consent, may be transferred to another country.
You can contact us at any time by forwarding your request to firstname.lastname@example.org.